How to manage Office 365 Licenses based on Groups

 Office 365, Azure AD, Raghuramji
Jun 12 2017

Managing office 365 license based on Groups is one of the most expected feature. Using this feature admin can easily assign user licenses based on Groups. This feature is fully automated so when an user is added or removed from group, the user’s license will be reassigned automatically. Also it is powered with the intelligence to handle users with multiple licenses. For example, if an user is in multiple Groups and each group has different licenses(Group1 - E3 & Group2 - E5), then features in both the licenses will be available for the user. At the same time, if the user is removed from one group (Group1 - E3) then the user is licensed with the license available in another Group (Group2 - E5).

Note:
This feature available only in Azure Portal and you need to have Azure AD Premium P1 subscription.

Supported Group Types

  1. Security Groups
  2. Mail Enabled Security Groups
  3. Dynamic Security Groups
  4. Self-service enabled groups

Select License


Select Groups

After selecting license ,click link Assign, it will open new window to select group. then follow numerical points as in the below screenshots.
Now the licenses will be automatically applied to the Group members.


Limitation

  1. This feature is only available in Azure portal and con not be manged from Admin Center or by using PowerShell script.
  2. Once the license is assigned based on groups, then it is not possible to edit user license from Admin Center. You will see error message when you try to do so.
  3. This feature is not supported for nested Group , if license is applied to nested group it will be applied for first level users alone.