Microsoft Office 365 Video - How to share videos with external users

 Office 365, Office 365 Video, Perumal
May 19 2016

Office 365 video is an massive hit service in Office 365 eco system in terms of its usage and the features. Since its inception, it was used by many schools and large enterprises to organize and present their video repository.

You can visit this blog for FAQs about Office 365 Video - Getting started with Office 365 Video

Office 365 video works good with internal users and now the question demanded by users is the ability to share their videos with external users. External users are noting but the users who does not have your organization ID to access your Office 365 services. As this became a video portal for many Office 365 users they don’t want to use other services such as You Tube or Vimeo to share their videos with external users.

Microsoft recently announced that they have started working on external sharing capability for Office 365 video at channel level which was requested for a long time. This external sharing works as similar to sharing documents from OneDrive / SharePoint to External users.

Below is the tentative flow of how it works as announced by MSFT

As an workaround to share videos with external users, you can use Sway.

Share videos to external users using Sway

Sway is the great presentation service which is an alternate to PowerPoint. Using Sway you can easily upload videos to it and share it with the external users. You are presented with the following options for sharing

Steps to upload and share videos in Sway.

Step 1

Click on create new Sway from https://sway.com/my

Step 2

Enter your title for the Sway and click 'Video' under Media from left pane. It will add a new video card. Now click on 'Add a video'.

Step 3

Now from the left pane dropdown select 'upload' and browse for your video.

Step 4

Once you have selected the video the service will upload it and the video will be processed in Azure Media services to enable compatibility view for any devices.

Step 5

Once done you can able to Preview it and do necessary design changes from 'Design' and 'Navigation' tab.

Step 6

Now click on Share and follow the steps as mentioned in below screenshot.